Belterra Marlins Swim Team

Thank you to all of our volunteers for helping make the Belterra Marlins swim team such a success! Our team is built on community, and unlike many other sports programs, the Belterra Marlins is run entirely by parent volunteers. There is no paid staff running meets—everything from timing races to handing out ribbons happens because parents step up and help.

Together, we create a positive, fun, and memorable experience for our swimmers—and for ourselves. We strive to make volunteering as organized, efficient, and enjoyable as possible.

For each swim meet your child participates in, at least one parent/guardian is expected to volunteer for either the morning or afternoon shift.This shared responsibility ensures meets run smoothly and fairly for all families

Because we are fully volunteer-run, most families will sign up for multiple shifts throughout the season. The exact number of required family volunteer shifts depends on team size, meet participation, and overall coverage needs.

Families who consistently meet their volunteer expectations and remain in good standing at the end of the season will be eligible for early registration for the following swim season.

There are many different volunteer roles at each meet, so there is something for everyone! Volunteer sign-ups open prior to each meet, and families can select positions and shifts that best fit their schedules.

Volunteer Positions – All Meets:

These positions are open to all families and can often be learned on-the-job with brief instructions (except where noted).

Awards: Sort and label awards for each event and personal best ribbons.

Computer Assistant: Inputs swim times and track qualifying times, pool records, and best times.

Heat Ribbons: Determine the order of finish and award heat winner ribbons. (Great for first-time swim parents)

Runner: Collect deck cards from stroke-and-turn judges and timers and deliver them to the scoring table. (Great for first-time swim parents)

Event Roundup Tent: Supervise and coordinate swimmers before the ready bench and escort them at the appropriate times. This key role helps keep the meet running on time. You will not be responsible for locating missing swimmers.

Ready Bench: Line up swimmers by heat and lane and escort them to the pool deck. Another key role in keeping the meet on time.

Scribe: Work with a Stroke and Turn Judge to document disqualifications (DQ slips) (right by the pool and super easy).

Substitute Volunteer: Assist where needed during the meet as directed by the Volunteer Coordinator. 

Timers: Time swimmers during events.

Additional Volunteer Positions – Home Meets Only:

Concessions: Sell food and drinks at the indoor concession stand (air-conditioned Belterra Rec Center), including set up and clean up. (Great for first-time swim parents)

Event Board Flipper: Update the event board with events and heats. (Great for first-time swim parents)

Hospitality: Support volunteers by handing out water, welcoming visitors, restocking bathrooms, emptying trash, and helping keep areas clean. (Great for first-time swim parent)

Set Up: Prepare the pool area Friday night and early Saturday morning (canopies, lane guides, backstroke flags, etc). A truck is helpful, but not required.

Standby Driver: Be on-call to run errands in case supplies are needed during the meet.

Tear Down: Help clean up and store equipment after the meet on Saturday. A truck is helpful, but not required.

Certified Positions – All Meets (Requires Training):

CCSL Certified Stroke and Turn Judge: This role requires training, which will be scheduled by the CCSL. Dates will be posted on our website.

Stroke & Turn Judges ensure swimmers follow proper stroke rules and document disqualifications on DQ slips for the scoring table.

This is a great role for both experienced swim team veterans and those new to the sport, eager to learn stroke rules.

Can high school students get volunteer hours during a swim meet?

Yes! High School students can volunteer during both home and away meets and earn volunteer hours. Contact our volunteer coordinator, Laura, for more information at [email protected].