Meet Guide

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Competing in swim meets is optional, but they are a fun way for swimmers to improve their skills, build team spirit, and create lasting summer memories! If this is your first season, there’s a lot to learn, but don’t worry—it gets easier after your first couple of meets.

Meet Sign-Up

Meet sign-ups are done online through SwimTopia. See the Upcoming Meets/Events page to sign up.

Sign-up opens one week before the meet and closes the Tuesday before at 10PM. Parents will receive an email reminder when sign-ups open.

Event Approval: Coaches will review event selections and must approve any new events for swimmers. Once a swimmer shows a legal stroke in practice, they will be encouraged/allowed to swim in the meet.

Relays: Relays are auto-generated by the fastest times placed in relays A, B, and C. If there is a chance you will not be able to make the meet, select "No Relays".

SwimTopia Sign-Up Statuses:

Pending: Event scheduled, sign-up opening soon.
Open: Event open for sign-up.
Closed: Sign-up deadline has passed.

Marking Your Swimmer

Before the meet, use a Sharpie to mark your swimmer’s events on their arm, wrist, or thigh. Use spray sunscreen AFTER marking!

How to Read the Heat Sheet & Mark Your Swimmer

Each meet is divided into:

Event (E): The specific race (e.g., Girls 9-10, 25 Backstroke = Event 15).
Heat (H): Grouping within the event.
Lane (L): The lane where the swimmer will compete.

Example for how to mark your swimmer:
For a 9 year old girl swimming Backstroke in EVENT (E) 15, 2nd HEAT (H), in LANE 5 (L) and Freestyle in EVENT 23, 3rd HEAT, in lane 6 - it should look like this:

E	H	L	S
15	2	5	BA
23	3	6	FR

For a detailed explanation, see how to mark your swimmer.

Preparing for the Meet

Eat a healthy, carb-rich dinner the night before.
Get a good night’s sleep.
Stay hydrated (avoid soda or carbonated drinks).
Pack all swim gear the night before.

Swim Meet Guidelines

Arrive on time with your swimmer ready to go (hydrated, sunscreen applied, and in swimsuit with cap & goggles).
Swimmers must check in with coaches before warm-ups.
League rules do not allow last-minute deck entries—swimmers must be signed up before the deadline.
One parent from each family must volunteer at meets.
Stay until the end of the meet to cheer on teammates!
The pool is closed to non-swim team children during the meet. When being hosted at Belterra, the top pool is CLOSED to all.
Please abide by the Belterra Community Pool Rules or the host team's rules and clean up your area before leaving—there is no cleanup crew after meets.

What to Bring

Swim Gear: team suit, goggles, swim cap, team shirt and SUNSCREEN.
Towels: bring at least two per swimmer.
Seating and shade: folding chairs, blankets, and a pop-up tent (optional, families can also share).
Snacks and drinks: water, sports drinks, fruit, energy snacks, pretzels (no candy, chips, or cookies).
Entertainment: books, games, coloring supplies (electronics at your own risk).

* HAVE FUN! Enjoy time with your children, family, friends, and neighbors.

* IMPORTANT! PLEASE LABEL EVERYTHING THAT YOU BRING TO THE POOL.